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Quickbooks Online Training

Course Level: Beginner
Duration: 2 Hrs 56 Min
Total Videos: 76 On-demand Videos

Master QuickBooks Online and boost your accounting skills with this comprehensive course designed for aspiring accountants, small business owners, and anyone looking to optimize financial management. From setting up new accounts to generating reports and identifying common mistakes, this course equips you with the expertise to enhance business operations and seize career opportunities in the growing market.

Buy An all access pass to over 3,000 hours of training

Learning Objectives

01

Understand how to set up and manage user accounts, including access rights and payroll features.

02

Master the management of lists, including adding, updating, and merging entries.

03

Learn how to set up products, services, and customers for efficient invoicing and sales tracking.

04

Gain proficiency in managing purchases, including vendor setup and various transaction types.

05

Understand the basics of financial statements, the differences between cash and accrual accounting, and how to reconcile your books.

06

Learn to customize and automate reports for efficient data analysis and sharing.

07

Master the customization of QBO for your business, including tracking income, expenses, and utilizing keyboard shortcuts.

08

Avoid common mistakes and understand best practices for effective bookkeeping using QBO.

Course Description

Who this is for: small business owners, bookkeeping professionals, and aspiring accountants who want to gain hands-on expertise with QuickBooks Online to manage finances accurately and efficiently. By the end, you’ll confidently implement QuickBooks Online to streamline operations and produce reliable financial reporting that informs business decisions.

In this QuickBooks Online Training Course, you’ll move from Setup and Maintenance to Lists Management, Sales (Money-In), and Purchases (Money-Out), then dive into Accounting fundamentals and Reports and Customizations. You’ll explore cloud accounting workflows, learn to automate reminders, and understand how to reconcile accounts while avoiding common user mistakes. This practical program blends theory with real-world exercises to ensure you can apply what you learn to real client needs or your own business.

What you’ll gain includes practical skills for account setup, efficient lists management, accurate sales tracking, controlled purchases management, and producing meaningful financial statements. The curriculum emphasizes bookkeeping best practices and aligns with real roles in bookkeeping, accounting support, and small-business finance management. You’ll also become comfortable navigating financial reporting and creating custom reports tailored to stakeholders’ needs.

Key topics and skills covered:

  • Account setup and cloud bookkeeping workflows
  • Lists management and item/service catalog organization
  • Sales tracking and money-in processes
  • Purchases management and expense controls
  • Basic accounting principles and reconciliation routines
  • Financial reporting fundamentals and standard statements
  • Reports customization for stakeholders and decision-makers
  • Common user mistakes to avoid and bookkeeping best practices
  • Practice exercises and real-world scenarios to reinforce learning

Whether you’re pursuing an online QuickBooks Online training course for beginners or looking to deepen your expertise for small business management, this program equips you with practical tools you can apply immediately. Enroll now to transform how you manage finances, improve accuracy, and unlock new opportunities in your finance and accounting journey.

Who Benefits From This Course

  • Small business owners seeking to streamline their financial processes
  • Accountants who want to expand their skills in digital accounting platforms
  • Bookkeepers looking to enhance their proficiency in online financial management tools
  • Entrepreneurs who need a comprehensive understanding of online financial management
  • Non-profit organization managers in need of efficient financial tracking solutions
  • Freelancers aiming to manage their finances more effectively
  • Financial consultants wanting to offer more diverse solutions to their clients

Frequently Asked Questions

What is QuickBooks and why is it important for small to medium-sized businesses?
QuickBooks is a leading accounting software developed and marketed by Intuit. It is designed with a primary focus on small to medium-sized businesses. QuickBooks provides a comprehensive set of financial and business management tools that help businesses efficiently manage their finances, track their expenses, invoice customers, pay bills, generate reports, and prepare for taxes. Utilizing QuickBooks effectively can lead to better financial management and improved business operations. It also enables businesses to stay organized and compliant with tax laws.
What job opportunities can I expect after mastering QuickBooks Online?
Mastering QuickBooks Online opens up a wide range of career opportunities. You can work as a bookkeeper, accountant, or QuickBooks consultant. Many small to medium-sized businesses are in need of professionals who can manage their financial operations using QuickBooks Online. Additionally, if you are a certified public accountant (CPA), your expertise in QuickBooks Online can enhance your career prospects. Besides, there are entrepreneurial opportunities available, you can start your own consulting business helping other businesses implement and manage QuickBooks Online effectively.
Why should entrepreneurs learn QuickBooks Online?
Entrepreneurs often have to juggle multiple responsibilities, including managing the finances of their business. Learning QuickBooks Online can help them effectively handle their business's finances without needing to hire an external accountant or bookkeeper. They can easily track income and expenses, generate invoices, manage payroll, and prepare for tax season. This not only saves money but also gives them better control and understanding of their business's financial health. Furthermore, mastering QuickBooks Online can equip entrepreneurs with the skills needed to set up and manage their accounting system, enabling them to make informed business decisions.
What common mistakes do QuickBooks Online users make and how to avoid them?
Some common mistakes made by QuickBooks Online users include not reconciling accounts regularly, incorrectly categorizing transactions, neglecting to back up data, and not utilizing the full features of the software. To avoid these, it's important to have a thorough understanding of how QuickBooks Online works. Regularly reconciling your accounts helps you catch any discrepancies early. Properly categorizing transactions ensures accurate financial reports. Regular backups protect your data from potential loss. Furthermore, fully utilizing the features of QuickBooks Online can help streamline your business operations and improve efficiency.
What basic accounting principles are necessary to effectively use QuickBooks Online?
Understanding basic accounting principles can greatly enhance your ability to use QuickBooks Online effectively. These principles include understanding the concepts of debits and credits, knowledge of the accounting cycle, comprehension of financial statements, and the ability to classify transactions correctly. Familiarity with these principles will enable you to accurately record and interpret financial data in QuickBooks Online, resulting in more accurate financial reporting and decision-making. Our course covers these basic accounting principles to ensure you can effectively use QuickBooks Online.

Included In This Course

Module 1: Setup and Maintenance

  •    Module 1 Notes
  •    Course Introduction
  •    Knowing Which Account is Right for You
  •    Getting Started
  •    User Setup
  •    Access Rights
  •    User Setup Completion
  •    Adding Employees to Payroll
  •    Inviting Your Accountant
  •    Dashboard and 3 Ways to Navigate QBO
  •    Commonly Used Forms
  •    Module 1 Summary

Module 2: List Management

  •    Module 2 Notes
  •    Defining Lists
  •    Importing Lists
  •    Employees vs 1099
  •    Adding and Removing Entries
  •    Updating Entries
  •    Editing and Managing List Elements Demo
  •    Merging Items (entries)
  •    Form Requirements
  •    Module 2 Summary

Module 3: Sales (Money-In)

  •    Module 3 Notes
  •    Product and Service Setup
  •    Customer Setup Demo
  •    Invoicing Workflows
  •    Recording Sales
  •    Customer Statements
  •    Tracking Audit History Demo
  •    Sales Reciept Workflow
  •    Undeposited Funds Account
  •    Accounts Receivable Impact
  •    Impact of Connecting Your Bank Account to QBO
  •    Billable Expense Invoicing
  •    Recording a Customer Credit
  •    Delayed Charges
  •    Estimates
  •    Module 3 Summary

Module 4: Purchased (Money-Out)

  •    Module 4 Notes
  •    Product and Service Setup on Purchase Forms
  •    Vendor Setup
  •    Purchase Order Transactions
  •    Entering and Paying Bills
  •    Recording Checks
  •    Recording Credit and Debit Card Transactions
  •    Recording EFTs, Online Payments, and Wire Transfers
  •    Recording Vendor Credits
  •    Voiding vs Deleting Checks
  •    Vendor Page and Report Insights
  •    Module 4 Summary

Module 5: Accounting

  •    Module 5 Notes
  •    Basic financial statements (Balance sheet, income statement, and statement of cash flows)
  •    Financial Statements Expanded
  •    Cash and Accrual Accounting Differences
  •    Difference Between Cash and Accrual Reporting
  •    Setting a Closing Date
  •    Balancing Your Books aka Reconciling Demo
  •    Journal Entries
  •    Audit Log Insights
  •    Project Profitability Demo
  •    Module 5 Summary

Module 6: Reports

  •    Module 6 Notes
  •    Customized Reports
  •    Commonly Used Reports Demo
  •    Setup Automatic Report Emails
  •    Collapse and Expand Report Function
  •    Exporting and Importing Reports
  •    Module 6 Summary

Module 7: Customizations and Time Savers

  •    Module 7 Notes
  •    Tracking Income and Expenses for Multiple Locations
  •    Organizing your Chart of Accounts
  •    Custom Fields on Invoices
  •    Recurring Transactions
  •    Customizing a Sales Form
  •    Keyboard Shortcuts
  •    QBO Mobile App Preview
  •    Connecting Third Party Apps to QBO
  •    Module 7 Summary

Module 8: Extra

  •    Module 8 Notes
  •    Common Mistakes QBO Users Make
  •    Final Note on Bookkeeping Best Practices
  •    Why QBO is Awesome
  •    Course Outro
  •    Defining Terms and Sample Quiz Questions
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